MR Solutions is looking for one of our partner an Office Manager.  In the heart of Brussels, the association brings together high-level personalities as part of a lunch and event or activity organized by the association.

Within the association, you are the reference person between general management and internal and external contacts. You are a trustworthy, discreet person and you provide organizational and administrative support to management.

The candidate will have the following tasks:

• Coordination of diaries and correspondence;
• Organization and preparation of meetings, events, management committees;
• handling incoming and outgoing correspondence, telephone calls, email and greeting visitors;
• Database management: updating and maintaining the database of association members;
• Supervise the office's accounting in collaboration with the accountant: encoding invoices, monitoring cash flow and results;
• Update dashboards and improve reporting tools
• Collect and share all documents required for accounting obligations (VAT declaration, balance sheet);
• Administrative monitoring (contracts, monitoring of leave and pay, updating HR documents).
• Ensure the reception and integration of new employees.
• Manage relations with business partners, insurance companies and banks;
• Review and negotiate supplier contracts;
• Ensure the smooth running of the offices and resolve common logistical problems.
• Participate in internal projects in collaboration with other team members

The ideal candidate:

• You preferably have at least a bachelor/Master degree, and at least 3 years of experience in a similar role with strong organizational and administrative management skills (accountancy skills is an asset)
• You adapt easily to priorities by taking initiatives;
• You have a high level of discretion, 
• Tou are flexible and have an entrepreneurial attitude;
• You like rigor and have an eye for detail;
• Experience with high-level profiles is desirable;
• You are perfectly bilingual (oral and written) in English-French or English-Dutch, another EU language is an asset;
• You have an excellent knowledge of Office suite (Word, Outlook, sharepoint, Excel);
• You are enthusiastic and naturally establish quality contacts;

The selected candidate will have

• A position in a prestigious setting located in the heart of Brussels.
• A pleasant and qualitative workplace in a socially committed group;
• Normal business hours apply Monday through Friday,
• Full-time permanent contract.